Real IT answers for growing businesses.
Looking for blog posts that answer real IT questions?
Every post gives you clear, practical guidance — from solving everyday IT issues to getting more out of Google Workspace. Kimbley IT’s blogs are jargon-free, easy to follow, and written to help your team work smarter with technology.
Is Your Downloads Folder a Security Risk? (And How to Fix It)
Why should you clear your Downloads folder? Leaving files in your Downloads folder is a significant security risk because the data sits locally on your device, unencrypted and vulnerable to theft or malware. To stay secure, you should immediately move business-critical files to a secure cloud location like a Google Shared Drive. This guide covers the "Sort and Shift" method to secure your data and how to automate the deletion of old files to reclaim gigabytes of storage space.
The Founders Log - December 2025 Review
December saw a welcome return to form with a surge in new leads and several exciting conversions, including Future Tech Events and The Good Skin Care company. It was particularly encouraging to see our subscribers so well-prepared for the festive break this year, as the typical last-minute rush never materialised, allowing for a much smoother end to the month. On the strategic side, I’ve made the decision to conclude a nine-month marketing campaign in March; while it didn’t hit all its targets, the lessons learned have been invaluable and will directly shape our improved approach for the year ahead.
How to check if your business emails are on the dark web.
Google has discontinued its Dark Web report, leaving many business owners vulnerable. Discover the best free alternative to check if your team's passwords have been stolen and learn the three-step "security hygiene upgrade" to lock down your company data for good.
Is Your Business Security Wide Open? Every Type of 2-Step Verification Ranked (Worst to Best)
Most people assume that having any two-step verification turned on makes them safe. But if you are using text messages (SMS), you are relying on technology from the 90s to protect your business in 2026. We have ranked every major verification method from "dangerous" to "bulletproof" so you can see exactly where your business stands—and how to fix it.
Is the ICO Data Protection Fee Legitimate? (And Do I Really Need to Pay It?)
That official-looking brown envelope isn't a scam. Discover why most UK small businesses must pay the ICO fee, how to use the official self-assessment tool to be 100% sure, and the automated "set and forget" trick that protects you from heavy fines.
Is switching IT support provider hard? Not with Kimbley IT.
Is switching IT support providers hard? No. At Kimbley IT, we handle the breakup, move your data over the weekend, and charge £0 onboarding fees. See our process.
The Founders Log - November 2025 Review
November saw a return to networking with a productive IT support meetup in Milton Keynes, setting a new standard for valuable industry connections heading into 2026. I also took a hands-on approach to our YouTube content, personally editing videos to refine our visual style before handing the process back to our editor with a clear new benchmark for quality. To top off the month, we delivered a successful Learning Session for a major client, empowering their team to boost productivity by masterfully integrating Gemini AI and new automation features into their Google Workspace workflows.
What should you do with a Google Workspace account when a team member leaves?
Thinking about deleting a Google Workspace account to save cash? Stop. While deleting saves you £60 a year, it exposes your business to massive legal risks and data loss. Discover why the £5/month Archived User licence is the cheapest insurance policy you will ever buy, and read real-world examples of why keeping that data is non-negotiable.
The Founder’s Log - October 2025 review.
This month’s highlights showcase the importance of robust IT security and clear communication. From swiftly securing accounts during off-boarding to troubleshooting organisational challenges with new clients, our team remained focused on safeguarding data and building trust. We also helped a new client enhance their Google Workspace security after their previous provider left critical features disabled, ensuring full protection and peace of mind. These experiences reinforce our commitment to proactive support and strong client partnerships.
Here is why you should use Google Voice for your business phone system.
The key feature of Google Voice is that there are no contracts; you pay for what you use from the service each month, and you can cancel at any time. Google Voice offers three service levels, each adding more features.
Is Google Workspace Really Better Than Microsoft 365? (A New Report Says Yes).
Picking your company's core productivity suite can feel like a toss-up. But what if it's not a 50/50 choice? An independent research firm, Hypothesis Group, just surveyed 1,600 users, and the results are strikingly clear.
Why Are My Business Emails Going to Spam? A Simple Google Workspace Fix.
Is your invoice in your client's spam folder? If your business emails are going missing, it's not your fault. It's likely a hidden Google Workspace setting you missed. This guide shows you the 3-step fix (SPF, DKIM & DMARC) to prove you're one of the good guys and get your emails delivered.
Why Your Outsourcers Need IT Support (Even If They're Part-Time).
Skipping IT support for outsourcers is a significant business risk. While it may seem like a cost-saving tactic, it exposes your business to security breaches from unsecured accounts. It also leads to lost productivity, as outsourcers have no one to help them with IT problems or provide guidance on working more efficiently.
Too many files to read? Get Google Drive to 'podcast' them for you.
You know that feeling. A team member pings you a massive PDF you should read, but you just don’t have time. Instead of letting it gather dust, what if you could just listen to it?
How Cyber Essentials Helps You Win Bigger Contracts.
Cyber Essentials isn’t just about IT — it’s about trust. Find out how certification helps your business win contracts, protect data, and show clients you’re a safe pair of hands.
What's the best way to build a shared AI prompt library for your team?
Are your team members constantly losing their best AI prompts in old chat histories? There's a better way. This guide shows you how to use a little-known Markdown feature within Google Docs to create a permanent, searchable, and shareable prompt library. Not only will this save time, but it will also dramatically improve the quality and consistency of your AI-generated content.
Why your first Google Workspace emails might end up in spam (and how to fix it)
Sent your first email from a new Google Workspace or Gmail account only for it to land in spam? The solution is often simpler than you think and comes down to three key security settings. This guide explains how to ensure your emails are trusted and delivered, and reveals the powerful, time-saving features like e-signatures and AI meeting notes you might be missing out on. Learn how a professional setup unlocks the full potential of your subscription.
The Founder’s Log Podcast - September 2025 Recap
In September, we off-boarded a client. Not the best of terms, but professional from our side as always.
What's the Best Way to Manage Team Tasks in Google Workspace?
Stop forwarding emails or juggling reminders in chat. With Google Tasks inside Workspace, you can create, assign, and track tasks directly from Gmail, Chat, and Docs — keeping everything connected and simple.
The best voice-to-text dictation software for Windows and Mac: Wispr Flow
Discover Wispr Flow — the AI-powered dictation software for Windows and Mac that turns your voice into perfectly formatted text. Save hours every week and boost productivity with a free 2-week trial.