The Importance of Backing Up Your Google Workspace Data
You may already be familiar with Google Workspace, an office productivity tool that provides business-level email, calendars, and document creation and storage. This service is used worldwide by businesses of all sizes, allowing employees to work productively from anywhere. However, it's important to note that while Google Workspace does offer many enterprise features, it doesn't include a backup service.
In our years of supporting businesses with Google Workspace, we have found that many have mistakenly believed that Google Workspace is backing up their data, especially around Google Drive. While saving your files into Google Drive is much more secure than keeping them locally on your computer, it's not a backup service. These files can still be changed, overwritten or deleted. There is no way to recover many changed or missing files in one-fell-swoop as there is with a backup service.
Most data loss occurs from a team member having a bad day. Even the most careful users can make mistakes, leading to data loss. For example, a team member might accidentally delete an important file or email, or they might change a setting that causes data to be lost.
Therefore backing up your Google Workspace data independently is crucial for several reasons.
Here are five key reasons why you should prioritise backing up your Google Workspace data:
To protect against human error. We all make mistakes, even when we try to be careful. For example, you might accidentally delete an important file or email or change some setting that causes you to lose data. It's frustrating when that happens, but there's a simple way to avoid the negative consequences of human error: back up your data. By doing so, you can ensure that even if something goes wrong, you won't lose your important information.
To protect against malware. Have you heard of ransomware? It's a sneaky type of malware that can encrypt all your data and hold it hostage, until you pay a fee to decrypt it. You can ensure you have a recoverable copy by backing up your data.
To comply with regulations. Many industries are subject to strict data retention and compliance regulations. By backing up your data, you can guarantee you're always compliant with regulations.
To restore data quickly and easily. If you do experience data loss, you'll need to be able to restore your data quickly and easily. You can restore your data in minutes instead of hours or days with a backup.
To improve your disaster recovery plan. A disaster recovery plan is a set of procedures that you can follow to restore your business operations in the event of a disaster. By backing up your Google Workspace data, you can make it easier to restore your business operations after a disaster.
To save money. The cost of data loss can be significant. In addition to the cost of lost productivity, you may have to pay for data recovery or replacing lost data if you don't have a backup. By backing up your data, you can save money on the cost of data loss.
How to deploy a backup service for Google Workspace.
You should check out the Google Workspace Marketplace, as many providers offer backup services for Google Workspace. At the marketplace, you can compare features and reviews left by other users once you have found a provider; the marketplace offers a simple installation of your chosen service.
If you prefer not to be "hands-on" with your Google Workspace backups, we have you covered. The IT Assistance and Support package your business can benefit from includes Google Workspace backups. This package includes the installation and ongoing administration of your backups, ensuring that your valuable business data is always backed up. If data needs to be recovered, we also handle that for you. In all, giving you peace of mind that your valuable business data is safe, secured and backed up. Book a video call below to learn more about backing up your Google Workspace data.
